Information for students

The Clinical & Systems Transformation (CST) project is a joint undertaking between Vancouver Coastal Health (VCH), the Provincial Health Services Authority (PHSA) and Providence Health Care (PHC) to complete a significant transformation of clinical practices and systems. VCH, PHSA and PHC and our academic partners share responsibility for preparing students for the transformed workplace.

As part of this transformation, the CST Cerner clinical information system will be implemented at around 40 facilities across VCH, PHSA and PHC. To prepare for clinical placements at sites using CST Cerner, students will need to complete eLearning and in-person classroom training.

Please review the information below:

Information for Non-Provider Students (e.g. Nursing, Allied, Medical Imaging, etc.)

Pre-Placement Process

1. Placement Coordinators to enter student information into HSPnet at least four weeks before placement start date.

2. CST Learning will pull HSPnet reports four weeks before placement start date to plan for necessary training sessions.

3. CST Learning will reach out to Placement Coordinators to schedule in students for CST training session.

4. Placement Coordinators to forward information and training details to student.

5. Student reviews CST Training Checklist for Non-Provider Students and takes steps to prepare for their CST training session:

          a. Create LearningHub account.

          b. Have health authority network account/user ID (ADID) ready.

6. Student completes eLearning prior to CST classroom training.

7. Student attends and passes CST classroom training (if applicable).

8. Student has access to CST Cerner for duration of placement.


CST Training Checklist

Download the CST Training Checklist for Non-Provider Students >

1. Outlines how a student can prepare for their CST training session.

2. Who should read this? Non-Provider Students.

3. Key takeaways/actions required:

          a. Students need to have their health authority network account/user ID (ADID) ready for day of classroom training; logins will be tested at the end of class.

          b. Students need to ensure they have a LearningHub account created under their academic email address.

          c. Students need to complete eLearning modules prior to classroom training.

Information for Medical Students, Residents, and Fellows

Pre-Placement Process for UBC Medical Students, Residents, and Fellows

1. UBC Coordinators to enter student information into HSPnet at least four weeks before placement start date.

2. CST Learning will pull HSPnet reports four weeks before placement start date to plan for necessary training sessions.

3. CST Learning will reach out directly to the student to schedule a CST training session.

4. CST Learning to forward information and training details to student.

5. Student reviews CST Training Checklist for Medical Students, Residents, and Fellows and takes steps to prepare for their CST training session:

          a. Create LearningHub account.

          b. Have health authority network account/user ID (ADID) ready.

6. Student completes eLearning prior to CST classroom training.

7. Student attends and passes CST classroom training.

8. Student has access to CST Cerner for duration of placement.


Pre-placement Process for VISITING (non-UBC, out of town/province) Medical Students, Residents, and Fellows

1. UBC/Site Coordinators will send a Master List of visiting students to CST Learning four weeks before rotation start date.

2. CST Learning will use Master List to plan for necessary training sessions.

3. CST Learning will reach out directly to the student to schedule a CST training session.

4. CST Learning to forward information and training details to student.

5. Student reviews CST Training Checklist for Medical Students, Residents, and Fellows and takes steps to prepare for their CST training session:

          a. Create LearningHub account.

          b. Have health authority network account/user ID (ADID) ready.

6. Student completes eLearning prior to CST classroom training.

7. Student attends and passes CST classroom training.

8. Student has access to CST Cerner for duration of placement.


CST Training Checklist

Download the CST Training Checklist for Medical Students, Residents, and Fellows >

1. Outlines how a student can prepare for their CST training session.

2. Who should read this? UBC and Visiting Medical Students, Residents, and Fellows.

3. Key takeaways/actions required:

          a. Students need to have their health authority network account/user ID (ADID) ready for day of classroom training; logins will be tested at the end of class.

          b. Students need to ensure they have a LearningHub account created under their academic email address.

          c. Students need to complete eLearning modules prior to classroom training.

Health Authority Network Account/User ID (ADID)

You must have your Health Authority Network Account/User ID from uas@hssbc.ca when you arrive on site for classroom training. It will be sent to your academic email (e.g. name@student.ubc.ca) within four weeks of your placement start date. If you have not received this email, contact the Service Desk for your health organization.

The User ID allows you to login to the computers on site, and you may have to activate your account on site in order to set up a password. Our CST instructors will try to assist with set up if there is time at the end of class, otherwise, your instructor/preceptor/attending/supervisor will have to help you with this step.

There is not a separate login for CST Cerner. Once you login to the computer with your User ID, you will be able to see and use the CST Cerner application.

LearningHub

Learning Hub is an online learning management platform that allows CST Learning to register you into your online eLearning modules and classroom session.

Make sure your LearningHub profile is up-to-date and linked to your academic email address. Login to LearningHub >

Contact

Have CST Cerner training questions? Contact CST Learning at learn@cstproject.ca with the subject “your name: site of placement/rotation”

FAQs

Medical Students, Residents, and Fellows

Is training mandatory? I have a short rotation and don’t want to lose clinical time.
Yes, all users (staff and students) must complete the required training in order to get access to the CST Cerner clinical system. Inability to access the system will impact the student’s ability to complete clinical duties such as viewing or documenting in patient charts.
 
What is the impact on training if rotation information is communicated to CST Learning less than four weeks prior to the start date?
Student(s) may not be able to attend the earliest training date as it is difficult to accommodate last minute entries/changes due to limited training sessions and seats. This will impact the student(s) access to the CST Cerner system and their ability to perform the duties in their placement. If last minute entries/changes are made, please email learn@cstproject.ca immediately and CST Learning will schedule the student into the next available training session.
 
What if a student does not pass the assessment for a classroom session?
CST Learning will reach out to the student to reschedule for another classroom session.
 
Do I still require training if I have already completed training at another site?
For Medical Students, there is only one type of classroom training. If you have received training previously, you will not need to come back for additional training. For Residents, the type of classroom training is dependent on the specialty of your rotation. If your upcoming specialty is different from the one you have completed previously, then you may need to attend an additional classroom session OR only complete additional eModules online. CST Learning will reach out to you to clarify what type of additional training you will need.
 
Based on the above answer, it looks like I don’t need any additional classroom or eLearning training. How do I login?
You will be able to access the CST Cerner system on the first day of your rotation, using the same Network Account/User ID that was used during your previous rotation. If you have trouble logging into the computer using your Network Account/User ID or need to reset your password, please contact the Service Desk at 604-806-9333. If you are able to login to the computer but aren’t able to see Cerner icons/applications, please contact CST Support at 884-214-7444.

Non-Provider Students

I'm a placement coordinator/clinical instructor. Where do I find the most recent CST updates?
Please refer to the emails provided by CST Learning, visit the Student Practice Education webpages for VCH, PHSA or PHC, and check back on this webpage.
What is the impact on training if placement information is entered into HSPnet less than four weeks prior to the start date?
Student(s) may not be able to attend the earliest training date as it is difficult to accommodate last minute entries/changes due to limited training sessions and seats. This will impact the student(s) access to the CST Cerner system and their ability to perform the duties in their placement. If last minute entries/changes are made, please email learn@cstproject.ca right away and CST Learning will schedule the student into the next available training session.
 
What if a student does not pass the assessment for a classroom session?
CST Learning will reach out to the relevant placement coordinator to reschedule another classroom session for the student. 
 
Do clinical instructors need to attend CST classroom training with their students?
Yes, clinical instructors need to attend the training session with their student groups even if they already completed the training themselves. 
 
How do clinical instructors get registered for training? 
Instructors are scheduled in the same manner as students; CST Learning will reach out to academic placement coordinators to organize training. 
 
What training do instructors need to complete in order to get access to CST Cerner?
Clinical instructors need to attend the training session with their student groups in addition to completing training themselves.